3. Drop the Myth of Multitasking
For a few talented mothers out there, there is such a thing as multitasking. But for the rest of us mere mortals, drop the idea that you can multitask and be effective. The brain isn’t wired to do two tasks well at once.
Focus on talking, typing, working or thinking, but don’t try to do more than one. You end up wasting more time trying to correct your words or rewrite your email. Your brain is losing efficiency and getting tired each time it jumps to a new task.
Focus on one thing at a time, complete it fully then move on to the next. This goes back to my point above about setting days for topics and tasks that are alike so your brain doesn’t fizzle out chopping and changing to different things.
4. Urgent does not necessarily mean important
If you check your emails or return calls in scheduled batches of your structured routine, it trains your staff to figure out their own problems. If they know you only answer emails during a certain day or time, they know if it's urgent they might just have to put on their big pants and figure it out for themselves. Have the judgment and discipline to step out of the easy habit of thinking every urgent thing is important, it's not. Learning to let urgent go will save you a tremendous amount of time and stress, so you can work smarter and focus on what is important. Plus it will give your staff independence to grow & take initiative - its scary to start with but its a win-win situation for everyone involved, think of it as a blessing in disguise
5. Take lots of breaks!
I bet you are thinking, “omg how in the heck does not working equal getting more work done!”
Its all about structure again. When you plan out your day to have moments of time between tasks for breaks, you’re setting yourself up for success. When you go, go, go, you end up burning out big time. Don’t get me wrong, I know what it feels like to be on a roll.
However, if you set up time for short walks, meals and other small blocks of time to reset your brain and fuel your body, you’ll have the energy and juicy brain matter you need to go strong all day. Start off small, plan to have 1 extra 10-15 minute break where you normally wouldn’t, when you get the hang of that, bump it up to 2. Don’t knock it till you try it, trust me!
Don’t feel guilty about getting up from your workspace every two hours for water, a snack and a few laps around the block. Keeping your body fueled and rejuvenated will keep you working smart for a long time down the road.